Administration

Bursar’s Office opening times

Monday and Thursday
11.00–13.00 and 15.00–16.00

Extraordinary opening times will be observed in connection with events, meetings, beginning of courses, etc. An appropriate notice will be posted in the front office and on the website.

Academic fees – payment procedure

1. Academic fees may be paid in a single payment or in instalments.

If you pay in a single payment within the deadlines indicated in the table of academic fees, you will be entitled to a 10% reduction on tuition fees; this discount will only apply to licentiate and baccalaureate cycles.

1. Enrolment fees are to be paid every year in a single payment or in two instalments at the beginning of each semester, as indicated in the table of academic fees.

If you are enrolled in multiple programmes of the Athenaeum, you will need to pay the enrolment fee for a single cycle and the tuition fees for all the programmes in which you are enrolled.

If you enrolled in a doctorate course from the 2014-2015 academic year on and you wish at the same time to enrol in a professional master course, you will only pay the tuition fee for the professional master course; if you enrolled in a doctorate course before the 2014-2015 academic year (i.e. until the 2013-2014 academic year), you will pay the enrolment fee plus the professional master course tuition fee.

1. You may enrol in the Athenaeum as an ordinary student or as an “extraordinary” student (see below) for both the first and second semester, within the deadlines indicated in the table of academic fees. If you enrol in the first semester, you will have to pay the following fees:

• enrolment fee;
• 1^st tuition fee instalment;
• 2^nd tuition fee instalment.

If you enrol in the second semester, you will have to pay the following fees:

• enrolment fee;
• 2^nd tuition fee instalment.

You may pay the enrolment fee in instalments for all the academic cycles and for all professional master, diploma, and other courses involving cyclical semesters. For professional master, diploma, and other courses delivered on an annual basis, you will have to pay the enrolment fee in a single payment.

1. You may enrol as an auditor student or as a guest student. If you enrol as an auditor student, you will have to pay the enrolment fee and the fee specified for the number of ECTS credits associated with each subject course that you wish to attend. If you are already enrolled in the Athenaeum, you will not have to pay the enrolment fee again, but only the fee for the ECTS credits. If you wish to enrol as a guest student, you will have to pay only the fee specified for the number of ECTS credits associated with the subject course that you wish to attend. If you wish to attend a professional master/diploma course without obtaining the relevant final certificate, diploma or ECTS credits, you will qualify as an “extraordinary” student and you will have to pay only the tuition fee for the course.
2. You will have to pay the tuition fees for the entire cycle, even if you interrupt your studies before the end of the cycle.
3. To apply for a suspension of studies, you will have to be in good standing in respect of your fees.

• If you wish to temporarily interrupt your studies, you will be exempted from the payment of academic fees. To apply for a suspension of studies (sospensione), you must submit an appropriate application to the General Registrar’s Office. You will not be required to pay any charge. During the period of suspension, your educational career will be put on hold and you will not be allowed to benefit from tuition services. To return to your studies, you must submit an appropriate application and pay the returning student charge (ricongiunzione), as indicated in the table of academic fees.
• If you do not complete your cycle of studies, you do not notify your decision to suspend your studies, or you do not enrol in the academic year within the deadlines indicated in the relevant calendar, you will be considered as de facto suspended from your studies and you will continue to accrue a debt towards the Athenaeum based on the years of the course. To return to your studies, you will have to pay the debt accrued during the years of suspension of studies and the de facto suspension charge (see table of academic fees).
• If you enrolled as an “extraordinary” student and did not pay your debt within the deadline indicated upon admission by the academic secretariat and/or General Registrar’s Office, you will be considered as suspended.

1. You may withdraw from your studies after paying the relevant charge (see table of academic fees). In this event, you will not be entitled to a refund of the fees that you have already paid and you will not be required to pay any debt for fees. If you withdraw from a programme of study, you will not be allowed to enrol in the same programme again.
2. To be admitted to the final exam, you must be in good standing in respect of your fees.
3. No refunds of fees and charges will be made, unless otherwise authorised by the Vice Rector of Administration.
4. For late payment of enrolment fees and instalments, you will be charged €20.00 if you pay within seven calendar days of the (annual or semestral) deadline and €50.00 if you pay on or after the eighth calendar day elapsed from the (annual or semestral) deadline.
5. Additional charges will apply under particular circumstances; these charges are an integral part of these regulations (see table of academic fees – “special charges” section).
6. You may pay your fees in the following ways:

• debit card, credit card, cash, or cheque at the Bursar’s Office (during its opening times);
• bank transfer (see point 13.);
• online via credit card.

13. If you pay by bank transfer, please specify your data in the reason-for-payment field: full name, student ID number, programme of studies, and reason for payment (enrolment, instalment, late payment, etc.). If you do not provide complete data, the Athenaeum will not be able to process your request in a timely manner. For payments via bank transfer, reference will be made to the credit value date of the beneficiary. Please make your bank transfer at least three days before the deadline indicated in the academic calendar; by so doing, the relevant amount will be credited to the beneficiary within the set deadline and no late payment charges will be applied.

Administration requirements for admission, enrolment, and exams

1. Before enrolling in a new academic year, you must be in good standing in respect of your fees for the previous year.
2. To be admitted to exams, you must be in good standing in respect of your fees.
3. If you registered for an exam and then you are unable to take it on the set date, you will have to cancel your registration at least two working days before the date of the exam, by notifying it to the Registrar’s Office of your Faculty or Institute. Otherwise, your administrative status will be blocked (blocco amministrativo) and you will have to pay a charge for not appearing at the exam.
4. During the academic year, there will be three exam sessions: two ordinary sessions at the end of each semester and one catch-up session with free access.
5. If you wish to take an exam on a date different from the ones set for ordinary and catch-up exam sessions (extraordinary exam session), you will be required to submit an application to the Dean of your Faculty; the application will have to be authorised by the academic Vice Rector and formalised through the payment of the relevant charge.
6. If you wish to complete your cycle of studies within the period legally established for that cycle, you may take catch-up exams at no charge during the last ordinary exam session, before taking your final exams.

Blocking of your administrative position

1. If you are not in good standing in respect of your fees, you will not be able to continue your educational career, or to take exams to obtain your final diploma/degree or other certificates.
2. The blocking will be effective after the expiry of the deadlines set for the payment of enrolment fees and other charges. Faculty Deans and Registrars will be able to directly view the list of students whose status has been blocked on their information system. Students will view notices about irregularities in their administrative status in their Self-Service Area.

Authenticity and truthfulness of administrative data

If you issue a self-certification in compliance with the applicable legislation, the Athenaeum will verify the authenticity of the data that you have provided for administrative purposes. Omissions or false statements will be reported to judicial authorities.

Charges for certificates and diplomas

1. The charges for certificates and diplomas are specified in the table of academic fees.
2. You may request the shipping of a certificate/diploma at an additional charge (“shipping” section, table of academic fees).
3. You may also request the approval of the certificate by the Holy See and/or your Embassy at an additional charge (“certificates and diplomas” section, table of academic fees).

Payments for courses

Our Faculties have adopted the following rules:

• If you have attended the courses and taken the exams prescribed for the academic year, you will be considered to be a “regular” student and you will have to pay the annual tuition fees (see table of academic fees).
• If you have not succeeded in completing your course of studies within the established period, you will be considered to be a “repeating student” (fuori corso) and you will have to pay a fixed annual fee equal to 10% of the regular annual fees (enrolment + tuition fees). If, instead, you only need to take your final exam, you must submit an appropriate statement to the relevant offices without paying any charge; in the document, you will have to declare your commitment to take the end-of-cycle exam. You may submit the statement only once. If you do not succeed in completing the cycle by the end of the academic year, you will have to pay the repeating student fee for the following year.

Doctorate

You may enrol in the doctorate cycle in the same periods of enrolment as for the other cycles. For the doctorate cycle, the administration/payment process is divided into four stages.

• Enrolment: for the issuing of certificates, if any, reference will be made to the date of your payment; if you fail to make your payment, the Athenaeum may extend the validity of your admission for one semester at the most; after the expiry of the semester, you will have to start a new admission process. The enrolment fee will cover three years; you may pay it in a single payment or in three annual instalments; for the expiry of the payment, reference will be made to the date of enrolment, as indicated in the academic programme. After three years, if you have not completed the four-stage administration/payment process (i.e. you have failed to pay the dissertation delivery – consegna tesi– charge), you must ask the Dean of your Faculty to grant you an annual administrative extension[1]; after obtaining such an extension, you must make the relevant payment.
• Submission of your research programme: before submitting your research programme to the Faculty Registrar’s Office, you must have fulfilled your administrative requirements (for the relevant academic information, refer to Norme per il Terzo Ciclo – titolo IV art. 1 e 2).
• Final approval of your research programme: before submitting your final research programme to the Faculty Registrar’s Office, you must have fulfilled your administrative requirements (for the relevant academic information, refer to Norme per il Terzo Ciclo – titolo IV art. 3).
• Delivery of your dissertation: before submitting your dissertation in the prescribed format, as well as the relevant forms to the Faculty Registrar’s Office, you will have to pay the dissertation delivery charge (for the relevant academic information, refer to Norme per il Terzo Ciclo – titolo IV art. 3).

Professional masters, diplomas, courses, and events

Each activity (professional master/diploma course, other courses and/or events) will only run if there is a sufficient number of enrolments, as specified in the relevant budget. If this number is not reached, the fees already paid will be refunded to any students who have enrolled.

Arrangements and/or agreements

Financial arrangements or agreements are entered into with public or private institutions and only exceptionally with individual students, subject to the prior authorisation of the Vice Rector of Administration.

Discounts on fees for professional master courses

You may ask for a discount on tuition fees for professional master courses (not for diploma courses or other courses).

The discount will be applied on the instalments following the first one.

To obtain a discount, please submit the following documents:

• written application,
• certificate of previous studies with marks,
• ISEE (equivalent economic situation indicator) form.

Deliver all the documents by the deadline for enrolment in each professional master course.

In granting any discount, reference will be made to academic merit criteria. If two or more applicants have an equal academic merit ranking, the discount will be granted on the basis of their financial situation.

[1] You must make the payment for the administrative extension within the deadlines set for enrolment in the doctorate; otherwise, you will be de facto suspended and your administrative status will be blocked. The administrative extension is different from the academic extension, as set forth in the Norme per il Terzo Ciclo.